Task 1.2 Day to day management

This task includes the development and implementation of the EECONE management Plan which establishes the decision-making rules and procedures to be followed during the Project.

Once the management system will be in place, EECONE partners will ensure its implementation all along the duration of the project. The Project Coordinator together with the Executive Board will manage the interfaces between the different WP as well as the preparation and dissemination of the project reports using information provided by partners. Results generated will comply with FAIR principles and consider open data and open science policies. The Project Coordinator will also ensure communication with the KDT JU, by transferring the reports and informing the KDT JU of any major issues/modifications of the work plan.

The procedures will define the management of:

Set-up data management infrastructure

- Define key rules for data management in the project

- Provide a data management plan to share same data management inside the consortium.

Reporting

- Setting-up of reporting tools and templates,

- Checking the consistency between costs and activities reported

- Validation of the reports ensuring follow-up of KDT JU guidelines

- Final validation of reports before submission to the KDT JU.

Resources follow-up

- Monitoring the mobilisation and effective use of resources and deviations,

- Implementation of templates for resources reporting adapted to the project, based on available data from the partners,

- Consolidation and analysis of resources data on a half-year basis to ensure proper use (comparison planned versus actual, available).

− Designation of the General Assembly and Executive Board of the project.

Communication

- Ensure an open flow of information

- Implementation of common templates for meeting presentation and minutes,

- organisation of the annual review meetings with the KDT JU and national authorities representatives, plus intermediate meetings for the whole consortium as (i) General Assembly meetings (consortium management,

- budgets allocation and question related to the funding, contractual issues, technical issues: major changes in work, project orientations). (ii) Executive board 6-monthly meetings (work packages progress),

- Drafting of the minutes of the official meetings for approval by the consortium (including slides presented, decisions summary and action plan),

- Organisation of regular specific technical meetings, chaired by the WP leaders, on their own requests.

- Simultaneous meetings between WPs will be promoted to enhance collaborative work and dissemination within the consortium.

Administrative and legal

Its concerns the follow-up of KDT JU grant as well as internal partnership contracts such as Project Consortium Agreement:

- Take in charge of the overall coordination of legal and contractual aspects related to either grant amendments or partners legal status.

- Gather the necessary information in case of grant agreement or consortium agreement amendment.

This task will be globally in charge of all the deliverables related to intermediate and yearly activity reports of the project.